Employee Expense Management Software lets you track, audit and report on expenses claimed by employees, departments or projects.
Employee Expense Management
- · Automate Expense Claim Processes
- · Allow Employees to Submit Expenses
- · Reduce Manual Errors
- · Track and Monitor Expenses
- · Standardise Expense Policies
- · Generate Reports
Softworks Employee Expense Management Software is a powerful tool that eliminates the laborious and costly task of manually collecting and processing paper expenses.
Allow your organisations to track, audit and report on expenses claimed by employees, departments or projects. Reduce the time spent in submitting expense sheets and speed up the reimbursement and approval process.
Benefits of Employee Expense Management Software
Expenses Types
Travel Expenses
Predefined multi-currencies – For the business traveller, predefined multi-currencies ensure there is no loss in exchange rates.
Defined limits – Ensure staff do not exceed set limits for specific expenses by establishing and defining limits or allowances.
Mileage Expenses
Captures mileage bands – Capture various mileage bands and rates and calculate the expense accordingly. Limits can be entered for particular employees and reports generated to highlight any exceptions to mileage limitations.
Meal Expenses
Automatic data capture – Reduce processing time by applying fixed expenses e.g. for employees who receive a daily fixed meal allowance or subsistence.
Project Expenses
Tracks billable expenses – Ensure projects do not exceed budget by using Softworks to keep track of billable expenses on a per project basis. Expenses can be easily viewed, approved, and amended.
Frequently Asked Questions
What is employee expense management software?
Employee expense management software is a tool designed to streamline and automate the process of managing employee expenses. It helps organizations efficiently track, review, approve, and reimburse employee expenses, providing a centralized platform for expense submission, review, and reporting.
How much does the employee expense management software cost?
Softworks pricing is determined by the size of your organization, with a one-time implementation fee. To get a quote, please click here.
How long does it take to implement employee expense management software?
The duration of implementing employee expense management software can vary depending on factors such as the complexity of the organization’s requirements and the size of the workforce. It includes activities such as software setup, data migration, customization, testing, and training.
To get an estimate – Contact Us!
Can employee expense management software provide Reports?
Yes, Softworks employee expense management software provides robust reporting capabilities.
It can generate various reports related to expense tracking, reimbursement status, expense categories, spending patterns, and more. These reports provide valuable insights into employee spending, help identify cost-saving opportunities, and support financial analysis and decision-making processes.
What types of expenses can be tracked?
Softworks employee expense management software can track a wide range of expenses, including but not limited to:
– Travel expenses (e.g., airfare, hotel, meals)
– Transportation expenses (e.g., mileage, car rentals)
– Meal and entertainment expenses
– Office supply expenses
– Conference and training expenses
What is the process of expense submission and claim?
With Softworks Expense Management Solution, employees can enter their own expense details into the system, attach digital copies of receipts, and submit expense reports for review.
The system includes workflow functionality, enabling managers to approve or reject submitted requests directly within the system.
This automated process reduces manual errors, increases accuracy, and speeds up the reimbursement and approval process.
Can employees submit paper receipts?
Softworks Expense Management Solution eliminates the need for paper-based systems.
Instead, employees can capture expenses digitally by attaching digital copies of receipts or invoices to their expense reports. This eliminates the need for employees to submit paper receipts and streamlines the entire expense management process.
How do managers approve expenses?
Managers can approve expenses within the Softworks Expense Management Solution using the workflow functionality.
They can review expense reports, verify compliance with policies, and either approve or reject the expenses directly within the system. The automated workflow ensures efficient approval processes and reduces the need for manual handling of paper-based expense approvals.
What We Do – The Softworks Story…
From Time and Attendance Tracking to a complete Workforce Management Solution…
